Privacy Policies

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Privacy policy

We are very pleased about your interest in our association. Data protection is a particularly high priority for the Board of the Geneva Society – Association for Legal Studies. In principle, it is possible to use the Internet pages of the Geneva Society e.V. – Association for Legal Studies without providing any personal data. However, if a person concerned wishes to make use of special services of our association via our website, it may be necessary to process personal data. If it is necessary to process personal data and there is no legal basis for such processing, we generally obtain the consent of the person concerned.

The processing of personal data, such as the name, address, e-mail address or telephone number of a data subject, is always carried out in accordance with the basic data protection regulation and in compliance with the country-specific data protection regulations applicable to the Geneva Society – Association for Legal Studies. By means of this data protection declaration, our association wishes to inform the public about the nature, scope and purpose of the personal data we collect, use and process. Furthermore, this data protection declaration is intended to inform affected persons about the rights to which they are entitled.

The Geneva Society e.V. – Association for Legal Studies, as the person responsible for the processing, has implemented numerous technical and organizational measures to ensure that the personal data processed via this website is protected as completely as possible. Nevertheless, Internet-based data transmissions can in principle have security gaps, so that absolute protection cannot be guaranteed. For this reason, every person concerned is free to transmit personal data to us by alternative means, such as by telephone.

1. definitions of terms

The privacy policy of the Geneva Society – Association for Legal Studies is based on the terms used by the European legislator when the Basic Data Protection Regulation (DS-GVO) was issued. Our data protection declaration should be easy to read and understand both for the public and for our members. To ensure this, we would like to explain the terms used in advance.

We use the following terms, among others, in this data protection declaration:

a) personal data

Personal data is any information relating to an identified or identifiable natural person (hereinafter “data subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier, or one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

(b) data subject

Data subject means any identified or identifiable natural person whose personal data are processed by the controller.

(c) Processing

Processing is any operation or set of operations, performed with or without the aid of automated means, concerning personal data, such as collection, recording, organization, organization, filing, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

d) Restriction of processing

Restriction of processing is the marking of stored personal data with the aim of restricting their future processing.

e) Profiling

Profiling is any automated processing of personal data consisting of the use of such personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects relating to the performance of work, economic situation, health, personal preferences, interests, reliability, conduct, whereabouts or change of location of that natural person.

f) Pseudonymization

Pseudonymization is the processing of personal data in such a way that the personal data can no longer be assigned to a specific data subject without the use of additional information, provided that this additional information is kept separately and is subject to technical and organizational measures that ensure that the personal data is not assigned to an identified or identifiable natural person.

g) Controller or data controller

Controller or data controller is the natural or legal person, public authority, agency or any other body which alone or jointly with others determines the purposes and means of the processing of personal data. Where the purposes and means of such processing are determined by Union law or by the law of the Member States, the controller or the specific criteria for its designation may be provided for by Union law or by the law of the Member States.

(h) Processor

Processor is a natural or legal person, public authority, agency or other body that processes personal data on behalf of the controller.

i) Recipient

The recipient is a natural or legal person, authority, institution or other body to whom personal data is disclosed, whether or not it is a third party. However, public authorities which may receive personal data in the course of a specific investigation mandate under Union or national law shall not be considered as recipients.

(j) Third party

A third party is a natural or legal person, public authority, agency or body other than the data subject, the controller, the processor and the persons who, under the direct authority of the controller or the processor, are authorized to process the personal data.

k) Consent

Consent is any freely given, informed and unequivocal expression of the data subject’s will in a specific case, in the form of a statement or other unequivocal affirmative act by which the data subject signifies his or her consent to the processing of personal data relating to him or her.

2. the name and address of the controller

The person responsible within the meaning of the Basic Data Protection Regulation, other data protection laws applicable in the member states of the European Union and other regulations of a data protection nature is

Geneva Society – Association for Legal Studies

c/o Wilfried H. Mlodzian, Am Alten Rhein 28

40593 Düsseldorf

Germany

phone: 00491703247316

e-mail: info@genf-gesellschaft.de

Website: http://www.genf-gesellschaft.de

3. collection of general data and information

The website of the Geneva Society e.V. – Association for Legal Studies collects a number of general data and information every time the website is accessed by a data subject or an automated system. These general data and information are stored in the log files of the server. The following can be recorded: (1) browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system accesses our website (so-called referrer), (4) the sub-websites that are accessed via an accessing system on our website, (5) the date and time of an access to the Internet site, (6) an Internet protocol address (IP address), (7) the Internet service provider of the accessing system and (8) other similar data and information which serve to prevent danger in the event of attacks on our information technology systems.

When using this general data and information, the Geneva Society e.V. – Association for Legal Studies does not draw any conclusions about the person concerned. Rather, this information is required in order (1) to deliver the contents of our website correctly, (2) to optimize the contents of our website and the advertising for it, (3) to ensure the permanent operability of our information technology systems and the technology of our website, and (4) to provide law enforcement authorities with the information necessary for prosecution in the event of a cyber attack.

These anonymously collected data and information are therefore statistically evaluated by the Geneva Society – Association for Legal Studies on the one hand and on the other hand with the aim of increasing data protection and data security in our association, in order to ultimately ensure an optimal level of protection for the personal data processed by us. The anonymous data of the server log files are stored separately from all personal data provided by a person concerned.

4. routine deletion and blocking of personal data

The data controller processes and stores personal data of the data subject only for the time necessary to achieve the purpose of storage or if this is provided for by the European Directive and Regulation Giver or another legislator in laws or regulations to which the data controller is subject.

If the purpose of storage ceases to apply or if a storage period prescribed by the European Directive and Regulation Giver or any other competent legislator expires, the personal data will be blocked or deleted as a matter of routine and in accordance with the law.

5. rights of the data subject

a) Right to confirmation

Every data subject has the right, granted by the European Directives and Regulations, to obtain confirmation from the controller as to whether personal data relating to him are being processed. If a data subject wishes to exercise this right of confirmation, he or she may at any time contact a member of the controller’s Management Board.

b) Right to information

Every person affected by the processing of personal data has the right, granted by the European Directive and Regulation Giver, to obtain at any time and free of charge information from the data controller about the personal data stored about him and a copy of this information. Furthermore, the European Directive and Regulation Giver has granted the data subject access to the following information:

– the processing purposes
– the categories of personal data processed
– the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular to recipients in third countries or to international organizations
– if possible, the planned duration for which the personal data will be stored or, if this is not possible, the criteria for determining this duration
– the existence of a right of rectification or erasure of personal data concerning him or her or of a right of opposition to or limitation of the processing by the controller
– the existence of a right of appeal to a supervisory authority
– if the personal data are not collected from the data subject: All available information about the origin of the data
– the existence of automated decision-making, including profiling, in accordance with Article 22(1) and (4) of the DPA and, at least in these cases, meaningful information about the logic involved and the scope and intended impact of such processing on the data subject
– Furthermore, the data subject has the right of information as to whether personal data has been transferred to a third country or to an international organization. If this is the case, the data subject shall also have the right to obtain information on the appropriate safeguards in connection with the transfer.

If a data subject wishes to exercise this right of access, he or she may at any time contact a member of the Management Board of the controller.

c) Right of rectification

Every person affected by the processing of personal data has the right, granted by the European Directives and Regulations, to request the immediate rectification of incorrect personal data concerning him. Furthermore, the data subject has the right to request the completion of incomplete personal data, also by means of a supplementary declaration, taking into account the purposes of the processing.

If a data subject wishes to exercise this right of rectification, he or she may contact a member of the Management Board of the data controller at any time.

d) Right of deletion (right to be forgotten)

Any person affected by the processing of personal data has the right, granted by the European Directives and Regulations, to obtain from the controller the immediate deletion of personal data concerning him/her, if one of the following reasons applies and if the processing is not necessary:

– The personal data have been collected or otherwise processed for purposes for which they are no longer necessary.
– the data subject withdraws the consent on which the processing was based pursuant to Article 6(1)(a) of the DPA or Article 9(2)(a) of the DPA, and there is no other legal basis for the processing
– The data subject lodges an objection to the processing pursuant to Art. 21(1) DPA and there are no overriding legitimate reasons for the processing, or the data subject lodges an objection to the processing pursuant to Art. 21(2) DPA.
– The personal data were processed unlawfully.
– The deletion of the personal data is necessary to comply with a legal obligation under Union law or the law of the Member States to which the controller is subject.
– The personal data was collected in relation to information society services offered in accordance with Art. 8 Paragraph 1 DS-GVO.
– If any of the above reasons apply and a data subject wishes to request the deletion of personal data held by the Geneva Society e.V. – Association for Legal Studies, he/she may at any time contact a member of the Management Board of the controller. The member of the Board of the Geneva Society e.V. – Association for Legal Studies will ensure that the request for deletion is complied with without delay.

If the personal data has been made public by the Geneva Society e.V. – Association for Legal Studies and our association, as the responsible party, is obliged to delete the personal data pursuant to Art. 17 para. 1 of the DS-GVO, the Geneva Society e.V. – Association for Legal Studies, taking into account the available technology and the implementation costs, shall take reasonable measures, including technical measures, to inform other data controllers who process the published personal data, that the data subject has requested these other data controllers to delete all links to this personal data or copies or replications of this personal data, unless the processing is necessary. The member of the Executive Board of the Geneva Society – Association for Legal Studies will take the necessary steps in individual cases.

e) Right to limit processing

Any person affected by the processing of personal data has the right, granted by the European Directives and Regulations, to request the controller to limit the processing if one of the following conditions is met.

– The accuracy of the personal data is contested by the data subject, for a period of time that allows the controller to verify the accuracy of the personal data.
– The processing is unlawful, the data subject refuses to have the personal data deleted and instead requests the restriction of the use of the personal data.
– The controller no longer needs the personal data for the purposes of the processing, but the data subject needs them in order to assert, exercise or defend legal claims.
– The data subject has lodged an objection to the processing in accordance with Art. 21 (1) DS-GVO and it is not yet clear whether the justified reasons of the controller outweigh those of the data subject.
– If one of the above conditions is met and a data subject wishes to request the restriction of personal data stored by the Geneva Society e.V. – Association for Legal Studies, he/she may at any time contact a member of the executive board of the controller for this purpose. The member of the Board of Directors of the Geneva Society e.V. – Association for Legal Studies will arrange for the processing to be restricted.

f) Right to data transferability

Any person affected by the processing of personal data has the right, granted by the European Directives and Regulations, to receive the personal data concerning him/her, which have been provided by the data subject to a data controller, in a structured, common and machine-readable format. He/she also has the right to have this data communicated to another controller without hindrance by the controller to whom the personal data has been made available, provided that the processing is based on the consent pursuant to Art. 6 paragraph 1 letter a DPA or Art. 9 paragraph 2 letter a DPA or on a contract pursuant to Art. 6 paragraph 1 letter b DPA and that the processing is carried out with the aid of automated procedures, unless the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

In addition, when exercising their right to data transfer pursuant to Art. 20 Paragraph 1 DS-GVO, the data subject has the right to obtain that personal data be transferred directly from one controller to another controller, insofar as this is technically feasible and provided that this does not adversely affect the rights and freedoms of other persons.

In order to assert the right to data transfer, the person concerned may at any time contact a member of the Board of the Geneva Society – Association for Legal Studies.

g) Right of appeal

Every person affected by the processing of personal data has the right, granted by the European Directive and Regulation Giver, to object at any time, for reasons arising from his or her particular situation, to the processing of personal data concerning him or her that is carried out on the basis of Art. 6(1)(e) or (f) of the DPA. This also applies to profiling based on these provisions.

In the event of an objection, the Geneva Society e.V. – Association for Legal Studies no longer processes the personal data, unless we can demonstrate compelling reasons for processing which are worthy of protection and which outweigh the interests, rights and freedoms of the data subject, or unless the processing serves to assert, exercise or defend legal claims.

If the Geneva Society e.V. – Association for Legal Studies processes personal data in order to carry out direct advertising, the data subject has the right to object at any time to the processing of personal data for the purpose of such advertising. This also applies to profiling, insofar as it is related to such direct mail. If the data subject objects to the Geneva Society e.V. – Association for Legal Studies processing for the purposes of direct advertising, the Geneva Society e.V. – Association for Legal Studies will no longer process the personal data for these purposes.

In addition, the data subject has the right to object, for reasons arising from his or her particular situation, to the processing of personal data concerning him or her being carried out by the Geneva-Society e.V. – Association for Legal Studies for the purposes of scientific or historical research or for statistical purposes, in accordance with Art. 89 para. 1 of the DPA, unless such processing is necessary for the performance of a task carried out in the public interest.

In order to exercise the right of objection, the data subject may contact directly any member of the Board of the Geneva Society e.V. – Association for Legal Studies. The data subject is also free to exercise his/her right of objection in connection with the use of information society services, notwithstanding Directive 2002/58/EC, by means of automated procedures involving technical specifications.

(h) Automated case-by-case decisions including profiling

Every person concerned by the processing of personal data has the right, granted by the European Directives and Regulations, not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her or significantly affects him or her in a similar way, provided that the decision (1) is not necessary for the conclusion or performance of a contract between the data subject and the controller, or (2) is authorised by Union or national legislation to which the controller is subject and such legislation provides for adequate safeguards of the rights and freedoms and legitimate interests of the data subject, or (3) is taken with the explicit consent of the data subject.

If the decision is (1) necessary for the conclusion or performance of a contract between the data subject and the data controller or (2) is taken with the express consent of the data subject, the Geneva Society e.V. – Association for Legal Studies shall take appropriate measures to safeguard the rights and freedoms as well as the legitimate interests of the data subject, which shall include at least the right to obtain the intervention of a person from the data controller, to present his point of view and to challenge the decision.

If the data subject wishes to exercise rights relating to automated decisions, he or she may at any time contact a member of the controller’s Management Board.

i) Right to revoke a data protection consent

Every person affected by the processing of personal data has the right granted by the European Directive and Regulation Giver to revoke his or her consent to the processing of personal data at any time.

If the data subject wishes to exercise his or her right to revoke consent, he or she may contact a member of the Management Board of the data controller at any time.

6. legal basis of the processing

Art. 6 I lit. a DS-GVO serves our association as a legal basis for processing operations for which we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the data subject is a party, as is the case, for example, with processing operations necessary for the supply of goods or the provision of another service or consideration, the processing is based on Art. 6 I lit. b DS-GVO. The same applies to such processing operations which are necessary for the implementation of pre-contractual measures, for example in cases of inquiries about our products or services. If our association is subject to a legal obligation which makes the processing of personal data necessary, for example to fulfil tax obligations, the processing is based on Art. 6 I lit. c DS-GVO. In rare cases, the processing of personal data may be necessary to protect vital interests of the data subject or another natural person. This would be the case, for example, if a visitor to our company was injured and his name, age, health insurance details or other vital information had to be passed on to a doctor, hospital or other third party. In this case the processing would be based on Art. 6 I lit. d DS-GVO. Finally, processing operations could be based on Art. 6 I lit. f DS-GVO. Processing operations which are not covered by any of the above legal bases are based on this legal basis if the processing is necessary to safeguard a legitimate interest of our association or of a third party, provided that the interests, fundamental rights and freedoms of the data subject do not prevail. We are permitted to carry out such processing operations in particular because they have been specifically mentioned by the European legislator. In this respect, it took the view that a legitimate interest could be assumed if the data subject is a member of the controller (Recital 47 Sentence 2 DS-GVO).

7. legitimate interests in the processing pursued by the controller or a third party

If the processing of personal data is based on Article 6 I lit. f DS-GVO, our legitimate interest is the performance of our association activities for the benefit of the well-being of all our members.

8. the duration for which the personal data is stored

The criterion for the duration of storage of personal data is the respective legal retention period. After this period has expired, the corresponding data is routinely deleted if it is no longer required for the fulfillment or initiation of a contract.

9. legal or contractual provisions on the provision of personal data; necessity for the conclusion of the contract; obligation of the person concerned to provide the personal data; possible consequences of not providing the data

We would like to inform you that the provision of personal data is partly required by law (e.g. tax regulations) or can also result from contractual regulations (e.g. information on the contractual partner). Sometimes it may be necessary for a contract to be concluded that a data subject provides us with personal data, which must subsequently be processed by us. For example, the person concerned is obliged to provide us with personal data if our association concludes a contract with him/her. Failure to provide the personal data would mean that the contract with the person concerned could not be concluded. Before the person concerned makes personal data available, the person concerned must contact one of our board members. Our Executive Board member will inform the data subject on a case-by-case basis whether the provision of personal data is required by law or contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data and what the consequences would be if the personal data were not provided.

10. existence of automated decision making

As a responsible association, we refrain from automatic decision making or profiling.

Privacy Policy Membership and Membership Fee Administration

  1. Name and Contact Details of the Data Controller

The data controller within the meaning of Art. 13(1)(a) is the Geneva Society (Genf-Gesellschaft e.V.), represented by the Board (sec. 26 German Civil Code – BGB) Isabel Walther (chair) and Nikolas Hertel (deputy chair). The Geneva Society is registered with the Local Court (AG) Bonn, VR 6470. Postal address: c/o Wilfried-Mlodzian, Am Alten Rhein 28, 40593 Düsseldorf, Germany. Email: info@genf-gesellschaft.de

  1. Purposes and legal basis of the processing

The Geneva Society processed the following personal data:

  • For the purpose of membership administration, the surname, first name, email address, postal address and membership as well as any other data provided to the association regarding course of study or profession are processed. The legal basis for this is Art. 6(1)sentence 1(b) GDPR.
  • For the purpose of membership fee administration, the name, first name, membership and education status, postal address and account details (IBAN/BIC) are processed. The legal basis for this is Art. (6)(1)sentence 1(b) GDPR.
  • For the purpose of the Geneva Society’s self promotion, news, information letters and information from other members and the University of Geneva that is considered interesting for the members are sent to the member’s email address. The legal basis for this is Art. 6(1)sentence 1(f) GPDR.
  1. Recipients of personal data
  • As part of the digital membership and membership fee administration, the member’s personal data are stored on server of Strato AG, Berlin, and Hetzner Online GmbH, Gunzenhausen, which are acting as processors (article 28 GDPR) for the Geneva Society.
  • As part of the membership fee administration, surname, first name, account details, mandate reference, mandate date, membership fee and for accounts outside of Germany also the postal address, are transmitted to the Geneva Society’s Bank (Deutsche Bank, Neuwied branch office) in order to collect the membership fee trough SEPA direct debit. The Geneva Society’s legitimate interest on cashless payments is the time-saving and cost-efficient membership fee collection.
  • As part of the treasury audit prescribed by the Geneva Society’s statute, the auditors can gain insight to the list of members (surname, first name, membership status, membership fee) and bank statements (account details and postal address will be redacted; surname, first name and membership fee will be visible). The Geneva Society’s legitimate interest in proving the proper conduct of business and accounting within the framework of its statute prevails and is safeguarded by the auditor’s obligation to maintain confidentiality and by the fact that personal data is not included in the auditor’s report.
  1. Storage period
  • The data required for membership administration (surname, first name, email address, postal address, membership status as well as any additional personal data provided to the Geneva Society regarding profession or stay in Geneva) will be deleted 2 years after termination of membership in the Geneva Society.
  • The data required for membership fee administration (surname, first name, membership and education status, postal address, account details (IBAN/BIC)) will be deleted after 10 years. The signed SEPA Direct Debit mandate will be stored for 14 months after the last direct debit collection for which this mandate was used, but at least as long as the membership in the Geneva Society which is applied on the same sheet of paper continues (then, the storage period for data required for membership administration applies, meaning they will be deleted 2 years after termination of membership).
  • In the event of withdrawal, the data will be deleted immediately.
  1. Your Rights

According to the GDPR, you have the right of access (Art. 15 GDPR), right to rectification (Art. 16 GDPR), right to erasure (Art. 17 GDPR), right to restriction of processing (Art. 18 GDPR), right to object (Art. 21 GDPR) as well as the right to data portability (Art. 20 GDPR). You have the right to withdraw your consent at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal. You have the right to lodge a complaint with a supervisory authority.